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Secretary – Litigation Department

We are looking for a legal secretary in our Litigation department.  

You will provide support to enable fee earners to deal with clients efficiently and effectively.  Deliver high levels of customer service to clients.  To project a professional image to visitors and telephone callers at all times by greeting, welcoming and directing them appropriately.  To work collaboratively with colleagues to facilitate the smooth running of the department.

This role reports to the Head of Department.

Key Competencies

*  Customer service focus

*  Ability to produce work with accuracy

*  Professional personal presentation

*  Information managements

*  Organised

*  Attention to detail

*  Reliable

*  Self-motivation

*  Ability to work unsupervised

*  Verbal and written communication

*  Excellent time keeping

Key Accountabilities

Administration / Secretarial work

*  To provide general administrative support to colleagues where directed by line manager

*  To prepare correspondence and documents as directed by line manager by audio typing and copy work

*  To organise post and ensure this is signed by line manager (or as otherwise directed) and ready to be dispatched at the end of each day

*  To manage the electronic diaries of fee earners as directed by line manager

*  To manage incoming post and filing (hard copy and electronically) as directed by line manager

*  To manage files so that the documents are readily accessible

*  To ensure that confidential information is not passed on to third parties without permission from line manager

*  To handle information in a manner consistent with the firm’s policies relating to data protection and information security

Handling inbound telephone calls

*  To ensure that calls are answered promptly (preferably within three rings) and professionally

*  To deal with enquiries effectively in the absence of the fee earner

*  To take accurate messages and pass them on to the correct recipient in a timely manner

*  To promptly direct callers to the appropriate member of staff if they are not the intended recipient

 Greeting visitors

*  To greet visitors efficiently, and in a positive, professional and friendly manner

*  To project a positive and professional image to visitors to the office, including personal presentation

*  To make visitors feel welcome

*  Preparing meeting rooms for your fee earner prior to them seeing visitors

*  To tidy meeting rooms after your fee earner has finished using it

Collaborative working

*  To maintain good working relationships with colleagues

*  To backfill other administrative functions within the office as required – for example providing cover for reception

*  To use departmental and office directory to ensure efficient transfer of calls, both internally and to all other office locations

Safety awareness

*  To monitor visitor access and maintain security awareness, following appropriate policies and procedures

*  To ensure that their working environment is safe and clean and to eliminate potential slip and trip hazards

*  To report any potential safety hazards to line manager

Package

*  Competitive salary

*  20 days per annum annual leave plus statutory bank holidays.  Additionally, the firm ordinarily closes between Christmas and New Year albeit the firm reserves the unfettered right to withdraw this additional leave as required by business needs. You will also get an extra day’s holiday for your birthday

*  Entitlement to join the company pension scheme.

*  Entitlement to participate in the firm’s cash healthcare scheme.

*  Enhanced Maternity Pay (subject to conditions)

Other Candidate Information

*  The role will be based at our Northwich office but there will be a contractual requirement to work at any of our Cheshire offices.

*  Although this role is advertised as a full time position the firm will, upon request, consider whether the role can be conducted on a part time or shared basis.

*  Any offer is conditional upon receipt of a satisfactory reference, a basic DBS check, Social Media Check, Adverse Media Checks, Employee Credit Check, Sanctions Check and a check with our Regulatory Body

*  Poole Alcock is an equal opportunities employer and intends to treat everyone equally regardless of disability, race, sexual orientation, age or martial status

 

 

Benefits Include

Competitive Salary

20 days holiday plus statutory bank holidays

Cash Health Plan

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Please complete our application form and forward along with CV to Diane Powell, HR Manager at careers@poolealcock.co.uk

Applications will only be considered if submitted on our application form.

Apply for this role

Downloadable Files

How to Apply

Download the application form and either post it to the address below, email to careers@poolealcock.co.uk, or complete the online form below and upload your documents.

Please note that applications will only be accepted if submitted on our application and separable monitoring forms.

Postal Address:
Mrs Diane Powell, HR Manager, Poole Alcock LLP, The Dowery, 22 Barker Street, Nantwich, Cheshire, CW5 5TE

Personal Information

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